How to Apply

 

Review eligibility, mission guidelines and deadlines
  • The O.P. and W.E. Edwards Foundation does not accept unsolicited grant applications. As a small foundation, we feel we cannot adequately evaluate proposals from organizations which are not directly familiar to us. Our experience has been that our most successful grants have been to groups with which one or more Trustees are closely acquainted. We ask that you only submit an application if you are a current grantee or we have requested one.
For on-line applications, log in or create an account
  • All of our funds accept on-line applications. You will need to log in to our grants management software to access these applications.
  • If your organization already has an account with us but you don’t know your log in information, do not create a new account. Please contact us for help in retrieving this information.
  • If you need to add a new user to your organization’s account please contact us for assistance.
Applications submitted via mail or email
  • We prefer electronic applications and all applications will get put on to the on-line grants management system so our trustees can evaluate them.
  • We understand that some things don’t upload or represent well in electronic form, feel free to send them to us and we will try to share them with trustees in the best way we can.
Complete the application or proposal
  • The General Fund application is available to everyone who logs on. The Sky & Earth Fund, Environmental Fund and Sound Justice Fund online applications require an access code that you must request from the foundation in order to apply. Please make sure you submit to the correct fund.
  • Look over our application worksheets for our on-line applications to help you prepare.
  • You can work on your application and save it as draft as often as you would like. Once you hit the submit button, you will have to request that the application be turned back over to you for any additions or edits.
  • If you have something to include that is too big to upload, no problem, just send us an electronic copy via email and we can attach it to your application on the back end.
  • Make sure you hit the submit button by midnight on the date it is due.
Review and evaluation of your application
  • Your application is reviewed for completeness and content by foundation staff. It will then be evaluated by the board of trustees. Our staff may contact you with questions or for clarification if needed.
Final Grant decisions are made
  • You will be notified, usually by email, if your request has been approved or denied. This process can take up to 8-12 weeks after the submission deadline.
  • If your request has been approved, we will issue a grant check, award letter and grant receipt letter. Please sign and return only the receipt letter. Keep a copy for your records.
  • If you had a grant with us the previous year, your annual grant report will need to be submitted and approved before we issue a grant check.

 

How to Report

 

Deadlines
  • General Fund, Sky & Earth Fund, Sound Justice Fund – within thirteen months of the date the grant was issued. Grant reports must be submitted and approved before a new grant can be awarded.
  • W.E.E. Testamentary Fund – February of the following year. Grant reports must be submitted and approved before a the next year’s disbursement will be made. Applications are not required for the W.E.E. Fund. To submit a report, follow the instructions in “Submitting a report separate from an application”
Submitting a report via the grants management system (GLM) –
  • All of our funds accept on-line reports. You will need to log in to our grants management software to access these applications
  • If your organization already has an account with us but don’t know your log in information, do not create a new account. Please contact us for help in retrieving this information.
  • If you need to add a new user to your organization’s account please contact us for assistance.
Submitting a report other ways –
  • If you wish to submit a hard or email copy, feel free to email or mail it in. (We prefer paperless, however).
Ways to submit –
  • Submitting an on-line report for last year’s grant and and an application for the coming year –
    • If you need to submit a grant report and a renewal application, you can do it all on one form. Simply answer the grant proposal questions on the first part of the form and then answer the reporting questions at the end of the form. This is the preferred way to submit renewal applications and reports.  If you would like to separate the two, that’s fine, just follow the instructions in the next section.
    • Consult our application and reporting worksheets to help prepare your submission.
    • If you have something to include that is too big to upload, no problem, just send us an electronic copy via email and we can attach it to your application/report on the back end.
  • Submitting an on-line report separate from an application –
    • If you would like to submit a report separately from a renewal application, that’s fine, just let us know so we can make the reporting form available to you in the grants management system
    • Consult our reporting worksheets to help prepare your submission.
    • If you have something to include that is too big to upload, no problem, just send us an electronic copy via email and we can attach it to your report on the back end.
Our staff may contact you with questions or for clarification if needed.